St. Columba's School, New Delhi

EXPECTATIONS OF A HEADMISTRESS / HEADMASTER AT ST COLUMBA'S SCHOOL

Introduction
The posts of Headmistress / Headmaster of the three Sections of St Columba’s School were created by the Management of St. Columba’s School to assist the Principal of the school in the increasingly complex responsibility of administering an educational institution of this size.

The Junior Section consists of students in 20 class rooms, from Classes K.G. to Class 3 (approximately 1000 students). The Junior School Headmistress / Headmaster is assisted in her / his duties by two Junior School Coordinators, an Office Assistant, Teachers, and associate staff.

The Middle Section consists of students in 35 class rooms, from Classes 4 to 10 (approximately 1750 students). The Middle School Headmistress / Headmaster is assisted in her / his duties by three Middle School Coordinators, an Office Assistant, Teachers, and associate staff.

The Senior Section consists of students in 12 class rooms, from Classes 11 & 12 (approximately 500 students). The Senior School Headmistress / Headmaster is assisted in her / his duties by one Coordinator, an Office Assistant, Teachers, and associate staff.

The school expects that a potential Headmistress / Headmaster:
• Has a vision for education at St Columba’s, in the particular section and for education itself.
• Has a passion to follow through and bring to effect that vision.
• Has the ability to share this vision and passion; and to create a synergy in leadership in the school.
• Has an ability to give considerable amounts of time to leadership in the school (daily coming well before school; leaving well after school hours; attending office on most Saturdays; being available for interaction with the School Core Team; willingness to come to school / attend meetings / programmes, even during holidays, as the case may arise; attending to school matters with stakeholders – even beyond normal working hours).
• Has Good health and energy
• Has effective leadership skills
• Has a Master’s degree, B. Ed. (or corresponding course at Primary School level), and at least 10 years teaching experience; administrative experience will be a boon.

ROLE AND RESPONSIBILITIES

(Extract from the Constitutions and Rules for the Educational Institutions of the Congregation of Christian Brothers in India)

The Role and Responsibilities of a Headmistress / Headmaster will be the guiding spirit in the functioning of the Headmistress / Headmaster. In the execution of the functions given below, she / he will be guided by the following principles

• Empowerment of staff, students, and parents of her / his particular section of the school (resourcing, working in partnership with, ensuring increasing responsibility).
• Creating structures of justice among all persons involved in the section of the school she / he has charge of.
• Concern for the harmonious growth of the “whole” person including the religious, moral, intellectual, cultural, physical, social, and environmental education for the students and adult members of the section of the school she / he has charge of.

The Headmistress / Headmaster will be held responsible for the areas outlined below:

ADMINISTRATION AND FINANCE

The reporting of maintenance needs in her / his section of the school plant to the Principal and ensure that her / his section of the school buildings, its furniture and fixtures, office equipment, playgrounds, school garden and other properties are properly and carefully maintained.
Monitor staff attendance on a monthly basis.
With the other members of the Executive Committee, to be responsible for all employees in her / his section of the school in accordance with the rules laid down by the Governing Council.
At the time of handing over charge, the Headmistress / Headmaster shall prepare detailed “handing over notes” and a report aimed at a complete orientation to the incumbent.

EDUCATION PLANNING AND IMPLEMENTATION

Be responsible for:
a) Preparation of the sectional timetable, allocation of duties and teaching load of the teachers in her / his section.
b) Providing necessary facilities to the teachers in her / his section in the discharge of their duties.
c) Conducting of School and Board examinations.
d) Promotion and detention of students in her / his section, in consultation with the Principal.
e) Discipline in her / his particular section of the school, in consultation with the Principal.
Plan the year’s academic work in consultation with the staff and hold staff meetings at least once a month to (inter alia) review the work done during the month and assess the progress of the pupils.
Be responsible for curriculum development, assessment of syllabi, textbooks and prescribe changes in the above with the approval of the Executive Committee.
Supervise classroom teaching and secure co-operation and coordination amongst teachers of the same subject areas as well as inter subject co-ordination.
Monitor and track the progress of all financially poor and educationally weak students and report these findings to the Principal through the Executive Committee and thus ensure growth and educational excellence through equal opportunities. For example, arranging for special remedial teaching of the students belonging to the weaker sections of the community as also of other children who need such remedial teaching.
Plan and specify a regular timetable for the scrutiny of students’ written work and home assignments and ensure that the assessment and corrections are carried out effectively and on time.
Organise and co-ordinate various non-academic activities through the House system or in such other ways as she / he may think fit in consultation with the Executive Committee.
Develop and organise the Library resources and reading facilities in her / his section of the school and ensure that the students and teachers have access to books and journals of established value and usefulness.
Ensure that a growing social awareness (concern and compassion for others in need) is developed in the students, through on-going, planned outreach programmes.
Ensure the spiritual development of all students through regular, planned Catechetics & Value Education classes.
Send the progress reports of the students regularly to the parents or guardians.
Conduct a class / subjects for at least 12 periods a week, preferably in the senior classes.
Send an Annual Report of her / his section to the Principal to appraise him of achievements and challenges, and areas of needed support in her / his section of the school.

HUMAN RELATIONS DEVELOPMENT

Help and guide teachers to promote their professional growth, and towards this end actively encourage their participation in courses designed for in-service training and development. This should be done in consultation with the Principal and the Executive Committee.
Work together with the Co-ordination Team and Executive Committee in promoting team spirit and staff morale through programmes and systems for clearly determined two-way line of communication.
Communicate and reinforce school values, beliefs and objectives frequently to staff, students and parents.
Ensure that all new staff are acquainted with the values of Christian Brother Education through orientation programmes. This should be done in consultation with the Principal and other members of the Executive Committee.
Encourage opportunities for communication between and among staff, students and parents through regular meetings.
Be responsible for her / his own professional and personal development by availing of relevant resource opportunities which will expose her / him to the new trends in education, school management, communication, and personal skill development.
Motivate, guide and supervise the work of the teaching staff of the school
The Principal is the final authority for all teachers and staff in the school. The Headmistress / Headmaster has supervisory authority for the teachers and staff in the different sections when it comes to different activities in the section. They shall co-ordinate all activities in their respective sections in consultation with the Principal according to the Role and Responsibilities of a Headmistress / Headmaster.

POLICY / PLANNING
In consultation with the Principal and Executive Committee, develop and document an Annual Plan for her / his section of the school which must reflect the overall school vision and mission and ensure staff participation in and ownership of the plan.
NETWORKING

In consultation with the Executive Committee, network with school management from other Edmund Rice Schools and NGOs working for social concerns.
The Principal is to submit to the Governing Council each year a detailed written report on the performance and ability of the Headmistress / Headmaster.

EXPECTATIONS OF A TEACHER AT ST. COLUMBA’S SCHOOL

“The time is now, the place is here, we are the people”

(The above quote is taken from the General Chapter document of the Congregation of Christian Brothers)

Keeping in mind the Spirit of St. Columba's, a teacher at St. Columba's is expected to:

Fully commit herself / himself to the vision at St. Columba's.
Be aware that she / he is uniquely blessed to contribute to the dynamic vision of the school and thus she / he brings ALL of her / his giftedness to this endeavour.

• She / He places all her / his abilities and talents to this vocation.

Realise that as a part of St. Columba's, she / he belongs to a wider family of the Edmund Rice Educational Institutions in India and around the world.

• She / He may be called upon to attend programmes involving the wider Edmund Rice family.

Appreciate that Teaching is a vocation and a profession, and thus:

• She / He takes opportunities for spiritual and personal growth throughout her / his career.
• She / He takes responsibility for professional development throughout her / his career.
• This includes continuous up-gradation of capabilities throughout the period of service.

Be a team player and work with the Management, Administration, Staff and Students of the School to bring the vision to reality.
Be a support and encouragement to the Management, Administration, Staff, Students and Parents of the School.
Taking a mature, personal concern for the well-being of all the students.
Making herself / himself available to meet / interact with parents.
Be well prepared for all classes assigned as per the timetable.
Be adaptable to reskilling oneself with the development and changes in curriculum even to the extent of doing all it reasonably requires to be able to teach a new subject (related but not directly learnt at the qualifying degree / professional level).
Realise that substitution for fellow staff members is an integral part of the life of a teacher and she / he will prepare for at least 5 substitution periods per week. This preparation will focus on life skills / current affairs / knowledge growth and development and related topics, which further the student's education but which may not be directly related to the syllabus.
Be Punctual (in so doing we show our respect for others and are an example to our students).

• Report to school by 7:15 am on working days.
• Be on time for classes and all school events.

Be available to stay back after school when and if the occasion arises.
Know that in a student’s mind a teacher is always a teacher and will thus maintain the highest standards of personal behaviour in and outside school.
Have read the codes of protective and peer to peer behaviour of the school and to abide by the same.
To inculcate personal discipline in students by the discipline of her / his own life; by taking age appropriate steps to inculcate a habit of discipline in students by:

• Being well prepared for class.
• Creating a sense of relevance and interest in the matter being taught.
• Varying teaching styles.
• Taking into account the differences in the learning styles and capabilities of the students.
• Encouraging student gleaning of information.
• Encouraging students to ask questions.
• Not tolerating disrespectfulness among students and / or to the teachers.
• Calling students to attention and cooperation in the class.
• Having students move from class to class or to a venue outside class in a disciplined line.

Be available and take seriously supervision of students during breaks and before and after school.
Prepare students for assemblies and co-curricular events.
Conscientiously assess the students work written or creative; class or home assignments.
Conscientiously prepare test / exam question papers as per the directions given.
Take responsibility for all exam related work: supervision; correction; entry of marks / grades; etc.
Take prior permission from the Principal to be engaged in any activity of remunerative value, even after school hours.
Take prior permission for casual leave or Earned leave from the Headmistress / Headmaster, understanding that the students have an equal right to be taught when they come to school and that the Headmistress / Headmaster may not sanction leave in certain situations. If Earned leave is taken for medical conditions, a medical certificate must be included in the application for leave.
Intimate the Principal about leaving station, even during holiday periods.
Work with Special educators at cooperative teaching so as to enable a truly inclusive educational experience for all students at the school.

Not all circumstances and eventualities can be listed here and it is expected that goodwill and good sense will prevail at all times.

EXPECTATIONS OF A COUNSELLOR AT ST. COLUMBA’S SCHOOL

Why have a Counsellor at St. Columba’s?
Counsellors are key members of the staff in a school. Their purpose is to observe, listen and engage with the school community (students, staff and parents) in the endeavour to help especially students, but to a significant extent teachers and where necessary parents, live integrated and holistic lives, conducive to the growth of all.

It is hoped that a Counsellor at St. Columba’s School will:

• Be professionally qualified
• Take opportunities to regularly refresh his / her knowledge and skills
• Be approachable and have good relational skills
• Be observant and proactive – sensing where he / she could be of help. Engaging with students and teachers to help them better cope with school life and relationships and so cultivate positive awareness and behaviour patterns.
• Be a team player and willing to go the extra mile.
• Be expected to be available for counselling purposes outside of class hours as well
• Also take certain duties from time to time, so that the he / she is acquainted with the circumstances in which the children relate to each other and to the school environment, and will notice the students as they interact with each other. In case the counsellor feels that such duties are taking away from his / her main purpose, he / she may discuss the same with the Principal / Headmistress / Headmaster, who will take a final decision in the matter. Such duties will also be given to the counsellor that enable the counsellor to establish an easy relationship with the students and to create an atmosphere that the students feel inclined to meet with the counsellor.
• Be expected to engage with all classes (as a whole) during which time the he/ she will do general topics related to the students’ personal or social psychological well-being. These classes will be assigned to the Counsellor by the Headmistress / Headmaster. While these classes may be held during a period where a regular teacher may be absent, the Headmistress / Headmaster will endeavour to assign the Counsellor different classes so that he / she meets with all students on a rotational basis and gets to know them and they get to know him / her. This will, hopefully establish a good rapport between the counsellor and the students.
• Meet individual students after seeking the permission of the Principal / Headmistress / Headmaster. Teachers or members of the staff are NOT to send students directly to the Counsellor. This is to safeguard the position of the counsellor being exploited – he / she will not be a person to whom everyone or anyone sends any student that he / she is having a difficulty with.
• Be available to members of the Staff only through appointments, and with the prior permission of the Principal or the Headmistress / Headmaster, to discuss matters relating to student-relationship and student well-being.
• Keep a confidential log and record of all individual counselling sessions.
• Update the Principal / Headmistress / Headmaster regularly (at least once a week) on the welfare of the students (general and individual). A record which safeguards the confidentiality of the individual will be given to the Principal of all individual counselling endeavours.
• Give regular (one per session) inputs to staff on matters relevant to the psychological well-being of the students.
• Only take non-SCS persons for counselling with the written permission of the Principal of the school, even if these interactions occur outside working hours.
• Keep the same working days and timings as the school administrative staff.

An Enunciation of the Duties of a Counsellor at St. Columba’s in the light of the “Spirit” and “Expectationss” (This is an open-ended documentation).

• Taking the regular “Relationship with Life” classes and group counselling sessions in VE and any other period.
• Assisting in Punching marks whenever required, collection of money, Invigilation – Unit Test, Term Exam., Vocab. Test, Quiz etc. Also taking attendance if a Class Teacher is on leave.
• Guiding boys in life skills.
• Arranging workshops for parents across the board, at least on per term.
• Taking the substitution periods – during which the counsellor will continue “Relationship with life” classes. Every attempt will be made to ensure that the counsellor meets all students in each class in a regular and equitable manner.
• Assisting teachers in selecting prefects.
• Maintaining discipline in the corridors after break/sending out boys for assemblies.
• Age-appropriate workshops for students.
• Special pertinent workshops for students – (drugs, smoking, alcohol, etc.)
• Special assemblies, Extra-curricular activities etc.
• Being part of team involved in Selection of Columban of the year – and other Awards.
• To accompany students of various trips and programmes.
• Helping in any event as part of the team.
• Weekly planner and monthly detailed reports.
• Group-Counselling as per the time-table for main stream as well as for all the students of the Enrichment Centre.
• Individual (need-based) counselling, priority being given to those from low eco-background.
• Home visits, (without which we can never understand where the child is coming from) accompanied by other team members, through the entire year. Do not go alone ever.
• Counselling and guidance to members of the staff insomuch as it impacts the work place.
• Comprehensive Sexuality Education for all classes. This is becoming increasingly important in today’s troubling scenario.
• Additional portfolio/s should the need arise.
• Career counselling, with assistance from resource persons for both parents and students towards the latter part of the final semester.
• Maintaining the strictest confidentially as befits the role of counsellor.
• Since the aim of all education is the spiritual growth of the child, counsellors are expected to avoid any fundamentalism in their own religious attitude and that towards other religions.

EXPECTATIONS OF A ESTATE SUPERVISOR AT ST. COLUMBA'S SCHOOL

The Estate Supervisor at St. Columba’s plays a very significant role in the establishment. His responsibility is to ensure that the school infrastructure and campus are conducive for the educational purposes of the school. To help him in this regard, he works in partnership with the School Maintenance Supervisor and animates the team of Grade IV staff, who work under his guidance.

The Estate Supervisor, himself is guided in his work by the Principal and the School Executive Committee, with who he and the Maintenance Supervisor will have daily and weekly meetings respectively.

The Estate Supervisor is expected to be conversant in English and Hindi.
As he has important supervisory roles, it is preferable that the Estate Supervisor be at least 45 years of age.

Supervisory Roles

Allotment of duties for all Grade IV staff on campus
The school has associate workers, some who are employed by the school and others who are employed through agencies. The Estate Supervisor’s role is to ensure that in dialogue with the Maintenance Supervisor, all are given an equitable amount of work, each day, covering all the requirements of the school. It is his duty to supervise the work and ensure that it is done well. He is also to ensure that all material given to the workers is used carefully. He is in charge of all equipment used by the workers and must keep an inventory of all items. This inventory will be checked from time to time by the Bursar and / or Principal.
Adjustment of duties of Grade IV staff
Since some of the associate staff may, occasionally, be on leave, duties assigned to the workers will be flexible and it is expected that workers will fill in for each other. It is expected that the Estate Supervisor, in the distribution of duties, keeps in mind the absence of workers due to leave and accordingly assign duties. The number of Grade IV staff have been assigned taken into account the work to be done each day and the leave requirements of the workers. He assigns these duties in dialogue with the Maintenance Supervisor.
Maintaining Records of Attendance and Leave for Grade IV staff
It is the Estate Supervisor’s duty to ensure that the attendance registers or systems for all the Grade IV staff are recorded and well maintained. It is his responsibility to give such details as may be required by the Accounts office of the school from time to time. All leave requests from the Grade IV members of the staff must be routed through him to the Principal for sanction. Given his supervisory role, it is expected that the Estate Supervisor arrives by 6.30am and leaves by 4.30pm. His breaks during this work day will be taken in discussion with the Principal.

Maintenance Roles

Campus Ambience, Utility & Cleanliness
Creating a conducive educational ambience in the school is a key role of the Estate Supervisor. The campus should be inviting and child and educationally friendly. The Estate Supervisor anticipates the needs of the school and makes arrangements to ensure that facilities can be used and be made ready for the next event. Having dustbins strategically placed and cleaned at significant times during the day is vital.
Making sure that the school buildings are regularly cleaned (after the start of school, after each break and at the end of school. On arrival the Supervisor is expected to make a tour of the school and ensure that school is suitably prepared to receive all stakeholders. Students toilets must be cleaned after the commencement of classes, after each break and at the end of school).
For all school occasions / if the school facilities have been offered to other organisations for use, the Supervisor is to ensure that all preparations for these are made and that the school presents itself in the best possible manner.
All Repair & Maintenance Works
While the Maintenance Supervisor is primarily responsible for the repair and maintenance of the entire campus, he carries out his duties in dialogue with the Estate Supervisor, who ensure that he has the personnel and materials to work with. Between the Estate Supervisor & Maintenance Supervisor they are expected to have an in-depth knowledge of the sewage, water & electrical lines and connections and disaster management infrastructure of the school. The Supervisors must regularly check these systems and ensure that they are working well.
The Supervisors must have the required contact details of Government / Maintenance personnel to be contacted in an emergency. The Supervisors are expected to respond to a critical situation, with the help of their teams and others with the utmost speed.
Thus, the Estate Supervisor is required to know the workers under his care well and ensure that they are trained in meeting various maintenance and contingency requirements as required.
The Estate Supervisor ensures that the Maintenance Supervisor maintains a maintenance register in each section building and in the Principal’s office and ensure that these are checked daily, works initiated, the register maintained, and that they communicate with the respective Section Head / Principal regarding the same.
The Estate Supervisor is responsible for all tools owned by the school. The Supervisor must maintain a log of tools being given to the Maintenance Supervisor, workers and ensure their keeping.
The Supervisor is responsible for ensuring that a stock of materials which might be needed in a contingency is ordered for and kept by him as he also fulfils the role of Stores & Purchases Supervisor. While giving orders for materials, the Estate Supervisor is to be very specific regarding details of the items. He must check that the items bought are as per the requirements. The Estate Supervisor must accept and gauge the feedback received regarding the quality of items.
Supervision of Maintenance works outsourced to contractors
On occasion, work will need to be assigned (through the Principal only) to a contractor. It is the responsibility of the Estate & Maintenance Supervisors to get at least three independent quotations from contractors and present the same to the Principal for his decision. The Estate & Maintenance Supervisors will supervise the work and ensure that the work is done as per specifications and quality.
The Estate Supervisor will be responsible for ensuring that the Contractor has been brief as to the Child Protection Policy of the school and that all workers of the contractor wear identity cards provided by the school when they are on campus.
Financial responsibilities
It is expected that the Estate Supervisor be a person above reproach in financial matters. As all his dealings involve finance, the Estate Supervisor is to keep in mind that he carries the reputation of the institution on his shoulders. Price concessions etc, should always be in favour of the school, keeping in mind that the school is able to pass on the price benefits in its assistance to needy students.
• Quotations / Bills
It is the responsibility of the Estate & Maintenance Supervisor to check the quotations / bills presented to them by various suppliers / contractors and ensure that they are as per the details required / items purchased; that the pricing is fair and as per market rates.
• Contractors PAN Card details
The Estate Supervisor is required to be in contact with the school accountant and be clear of requirements, as per law, of taxes; billing; Provident Fund; etc. and ensure that these are fulfilled wherever necessary.
• Deduction of Tax
The Estate Supervisor is to make it totally clear to all suppliers and contractors and whosoever he has dealing, of the requirement of the school to have complete financial propriety. Thus, he is to inform all whom he deals with that tax deductions, etc will be done as per Government norms.

Relational Role

The Estate Supervisor’s responsibilities require constant interaction with a host of persons within the school community (Maintenance Supervisor, Principal, Headmistress/Headmaster, Teachers and other Administrative Staff and the associate staff). Because the school is run by a Catholic Religious order, the Estate Supervisor will be interacting with the members of the Province Leadership team and the Ministries Office of the Congregation of Christian Brothers and Educational personnel from other institutions. With the seat of the Catholic Archbishop, Central office of the Catholic Bishops Conference of India and the Parish Church just alongside the school, he will have interaction with various persons related to these organisations. The School premises is used by various organisations in keeping with the educational purpose of the school, thus he will be relating to many such persons. It is thus essential that the Estate Supervisor have good relational skills in dealing with all these persons. Of daily significance is his relations with:
• The Estate Supervisor
• The Administrative Staff
• The Grade IV staff
with whom he will interact with closely and with whom he will carry out his duties successfully. A sense of team work, a respect for each person and their unique contribution to the school network will go a long way ensuring that a positive atmosphere, yet industrious atmosphere prevails in the school at all times.
School Protection Policy

The Estate Supervisor is aware of the Protection Policy of the school and abides by the policy.
It is also his responsibility to ensure that all the workers under his supervision, contractors and their workers, etc. are also aware of the policy.
He ensures that all persons engaged in the school sign an undertaking (after the same has been explained to them) that they will abide by the school’s child protection code.

EXPECTATIONS OF A MAINTENANCE SUPERVISOR AT ST. COLUMBA'S SCHOOL

The Maintenance Supervisor at St. Columba’s plays a very significant role in the establishment. His responsibility is to ensure that the school infrastructure and campus are conducive for the educational purposes of the school. To help him in this regard, he animates the team of Grade IV staff, who work under his guidance.

The Maintenance Supervisor, himself is guided in his work by the Principal and the School Executive Committee, with who he will have daily and weekly meetings respectively.

The Maintenance Supervisor is expected to be conversant in English and Hindi.
As he has important supervisory roles, it is preferable that the Maintenance Supervisor be at least 45 years of age.

Supervisory Roles

Allotment of duties for all Grade IV staff on campus
The school has associate workers, some who are employed by the school and others who are employed through agencies. The Maintenance Supervisor’s role is to ensure that all are given an equitable amount of work, each day, covering all the requirements of the school. It is his duty to supervise the work and ensure that it is done well. He is also to ensure that all material given to the workers is used carefully. He is in charge of all equipment used by the workers and must keep an inventory of all items. This inventory will be checked from time to time by the Bursar and / or Principal.
Adjustment of duties of Grade IV staff
Since some of the associate staff may, occasionally, be on leave, duties assigned to the workers will be flexible and it is expected that workers will fill in for each other. It is expected that the Maintenance Supervisor, in the distribution of duties, keeps in mind the absence of workers due to leave and accordingly assign duties. The number of Grade IV staff have been assigned taken into account the work to be done each day and the leave requirements of the workers.
Maintaining Records of Attendance and Leave for Grade IV staff
It is the Maintenance Supervisor’s duty to ensure that the attendance registers or systems for all the Grade IV staff are recorded and well maintained. It is his responsibility to give such details as may be required by the Accounts office of the school from time to time. All leave requests from the Grade IV members of the staff must be routed through him to the Principal for sanction. Given his supervisory role, it is expected that the Maintenance Supervisor arrives by 6.30am and leaves by 4.30pm. His breaks during this work day will be taken in discussion with the Principal.

Maintenance Roles

Campus Ambience, utility & Cleanliness
Creating a conducive educational ambience in the school is a key role of the Maintenance Supervisor. The campus should be inviting and child and educationally friendly. The Maintenance Supervisor anticipates the needs of the school and makes arrangements to ensure that facilities can be used and be made ready for the next event. Having dustbins strategically placed and cleaned at significant times during the day is vital. Making sure that the school buildings are regularly cleaned (after the start of school, after each break and at the end of school. On arrival the Supervisor is expected to make a tour of the school and ensure that school is suitably prepared to receive all stakeholders. Students toilets must be cleaned after the commencement of classes, after each break and at the end of school). For all school occasions / if the school facilities have been offered to other organisations for use, the Supervisor is to ensure that all preparations for these are made and that the school presents itself in the best possible manner.
All Repair & Maintenance Works
The Maintenance Supervisor is primarily responsible for the repair and maintenance of the entire campus. In order to do so the Maintenance Supervisor must have an in-depth knowledge of the sewage, water & electrical lines and connections and disaster management infrastructure of the school. The Supervisor must regularly check these systems and ensure that they are working well. The Supervisor must have the required contact details of Government / Maintenance personnel to be contacted in an emergency. The Supervisor is expected to respond to a critical situation, with the help of his team and others with the utmost speed. Thus, the Supervisor is required to know the workers under his care well and ensure that they are trained in meeting various maintenance and contingency requirements as required. The Supervisor is to maintain a maintenance register in each section building and in the Principal’s office and ensure that these are checked daily, works initiated, the register maintained, and that he communicates with the respective Section Head / Principal regarding the same. The Supervisor is responsible for all tools owned by the school. He must maintain a log of tools being given to workers and of their return. The Supervisor is responsible for ensuring that a stock of materials which might be needed in a contingency is ordered for and kept by the Estate Supervisor. While giving orders for materials, the Maintenance Supervisor is to be very specific regarding details of the items. He must check that the items bought are as per the requirements. The Maintenance Supervisor must give feedback to the Estate Supervisor regarding the quality of items.
Supervision of Maintenance works outsourced to contractors
On occasion, work will need to be assigned (through the Principal only) to a contractor. It is the responsibility of the Maintenance Supervisor to get at least three independent quotations from contractors and present the same to the Principal for his decision. The Maintenance Supervisor will supervise the work and ensure that the work is done as per specifications and quality. The Maintenance Supervisor will be responsible for ensuring that the Contractor has been briefed as to the Child Protection Policy of the school and that all workers of the contractor wear identity cards provided by the school when they are on campus.
Financial responsibilities
It is expected that the Maintenance Supervisor be a person above reproach in financial matters. As all his dealings involve finance, the Maintenance Supervisor is to keep in mind that he carries the reputation of the institution on his shoulders. Price concessions, etc, should always be in favour of the school, keeping in mind that the school is able to pass on the price benefits in its assistance to needy students.
• Quotations / Bills
It is the responsibility of the Maintenance Supervisor to check the quotations / bills presented to him by various suppliers / contractors and ensure that they are as per the details required / items purchased; that the pricing is fair and as per market rates.
• Contractors PAN Card details
The Maintenance Supervisor is required to be in contact with the school accountant and be clear of requirements, as per law, of taxes; billing; Provident Fund; etc. and ensure that these are fulfilled wherever necessary.
• Deduction of Tax
The Maintenance Supervisor is to make it totally clear to all suppliers and contractors and whosoever he has dealing, of the requirement of the school to have complete financial propriety. Thus, he is to inform all whom he deals with that tax deductions, etc will be done as per Government norms.

Technical Role
Given the nature of his work, the Maintenance Supervisor must have the necessary technical skills to pass on to the workers under his charge and to understand the requirements of a particular situation. To this end, an ITI or other technical training background would be preferable.
Relational Role

The Maintenance Supervisor’s responsibilities require constant interaction with a host of persons within the school community (Principal, Headmistress/Headmaster, Teachers and other Administrative Staff and the associate staff). Because the school is run by a Catholic Religious order, the Maintenance Supervisor will be interacting with the members of the Province Leadership team and the Ministries Office of the Congregation of Christian Brothers and Educational personnel from other institutions. With the seat of the Catholic Archbishop, Central office of the Catholic Bishops Conference of India and the Parish Church just alongside the school, he will have interaction with various persons related to these organisations. The School premises is used by various organisations in keeping with the educational purpose of the school, thus he will be relating to many such persons. It is thus essential that the Maintenance Supervisor have good relational skills in dealing with all these persons. Of daily significance is his relations with:
• The Maintenance Supervisor
• The Administrative Staff
• The Grade IV staff
with whom he will interact with closely and with whom he will carry out his duties successfully. A sense of team work, a respect for each person and their unique contribution to the school network will go a long way ensuring that a positive atmosphere, yet industrious atmosphere prevails in the school at all times.
School Protection Policy

The Maintenance Supervisor is aware of the Protection Policy of the school and abides by the policy. It is also his responsibility to ensure that all the workers under his supervision, contractors and their workers, etc. are also aware of the policy. He ensures that all persons engaged in the school sign an undertaking (after the same has been explained to them) that they will abide by the school’s child protection code.